| The following steps will walk you through archiving your HandEchart data so that you don't have to sift through older data and so that, depending on the size of your class, the GlobalShare server does not fill up.
Before you follow these steps make sure that you synchronize your device so that all your data is uploaded to the GlobalShare server and you don't lose any entries.
NOTE: If this is your first time archiving data and you have multiple rotations make sure you label your file appropriately. Also definitely make sure you have synchronized and received a confirmation that your data has been uploaded to GlobalShare before you proceed with these steps.
If you have any questions before proceeding please contact our Tech Support staff using one of the options on the Support Page of our website.
- Open the HandEchart Desktop.
- Confirm that your current rotation data is showing.
- Once open go to the file menu and select Export.
- A window will pop up that has the name "Export Output Types". Do not change anything here and click OK.
- In the Export Database window near the to where it shows "Output File", click the Browse button to the right.
- In that dialog at the top where it indicates "Save In" change it to show your Hard Drive, generally C:\.
- Double click on Program Files then double click on HandEchart.
- In the "File Name" space change it to indicate HandEchart_NP_PA_Rotation1.CSV (The number will change and correspond to the Rotation you are backing up each time, eg 2, 3, etc.)
- Click Save.
- Under "Options" check the box next to "Place Quotes Around Each Field".
- Also under "Options" check the box next to "Export HanDBase Unique Record Identifier Field (rowhdrid_)"
- Click the "Export Database" button.
- Close the HandEchart Desktop.
- On your handheld device, go to the "List View" of HandEchart (the one that shows a page with all of your patient encounters listed one after another on the same page).
- Tap on the blue bar at the top of the page.
- 3 options appear: Actions, Move, and Help.
- Tap "Actions"
- Select "Delete Records"
- If HandEchart asks you about deleting All Records, you should select "Within" filter range.
- This will permanently erase all of your patient records recorded thus far from your PDA.
- Tap "New" at the bottom of the HandEchart page.
- Select "SI" (the Student Information tab) at the top of the page.
- Enter the new Rotation # (2, in this case).
- Enter the Type of rotation, using the drop down list
- Enter your new Preceptor, using the drop down list & the information given to you in your RIP.
- HotSync your handheld to your desktop.
- On your handheld verify that there are still no records in the program.
- Begin entering records for the new rotation.
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